Mastering Interface Management with Workspaces

Reducing clashes & improving coordination on complex construction sites

Managing interfaces in large-scale construction projects is no small task. With multiple contractors working simultaneously across a site, keeping track of work zones, preventing clashes, and ensuring seamless coordination can feel like a never-ending puzzle.

Without the right tools, logistics teams, project managers, and site coordinators often find themselves stuck in a cycle of resolving conflicts, manually updating work zones, and navigating endless back-and-forth between teams. These inefficiencies slow down progress, increase costs, and create unnecessary frustration for everyone involved.

That’s where Sensat's Workspaces comes in. Our latest update gives project teams the power to streamline coordination, reduce costly clashes, and empower site teams to plan with real-world context—allowing them to work as safely and efficiently as possible.

The Challenge: Coordination without chaos

On a complex construction site, interface management is a balancing act. Every team needs enough information to do their job, but too much access (or poorly structured data) can cause confusion, delays, and rework.

Some of the biggest challenges include:

• Clashes that cost time and money. When work zones aren’t clearly defined, teams can accidentally interfere with each other, leading to unexpected rework and project delays.
• Managing multiple contractors. Keeping track of who’s working where and ensuring seamless collaboration across different teams is a logistical headache.
• Lack of visibility into work zones. When teams don’t have clear insights into each other’s plans, inefficiencies and miscommunications are inevitable.
• Information overload. Too much scattered data makes it difficult to focus on what truly matters, slowing down decision-making.

To keep projects on track, managers need a smarter way to manage interfaces—one that enhances visibility, removes bottlenecks, and empowers contractors to take ownership of their space while ensuring smooth collaboration.

The Solution: A smarter way to manage interfaces

Sensat Workspaces introduces a structured, intuitive way to manage contractor coordination—ensuring that teams can work efficiently without stepping on each other’s toes.

Dedicated Workspaces for clearer planning

Instead of working in an overcrowded, cluttered environment, subcontractors can now plan their work in dedicated spaces where they only see the data relevant to them.

By reducing distractions, teams can focus on their own work without being overwhelmed by unnecessary information. A structured approach encourages collaboration while ensuring that every team member has access to what they need, without exposing unfinished plans prematurely. This also speeds up onboarding, allowing new contractors to quickly get up to speed with clearly defined workspaces instead of sorting through scattered project data.

Proactive clash detection and smarter coordination

Workspaces provide logistics teams with a single place to manage and resolve clashes before they become costly issues. By bringing all work zones into one structured environment, managers can easily spot conflicts before they happen and adjust plans accordingly.

A real-time, centralised view of all work zones ensures that adjustments can be made efficiently without endless back-and-forth between teams. For projects with strict compliance needs, managers can also define exactly who sees what, ensuring the right balance between transparency and control.

Empowering teams to work more autonomously

With a clearer structure in place, contractors gain more ownership over their work zones while site managers maintain final oversight. Contractors can mark and submit work zones independently before publishing them for review, while site managers ensure everything aligns with the overall project.

This approach reduces micromanaging, minimises delays, and leads to a better-managed workload for everyone. Instead of being overwhelmed by a chaotic stream of information, teams work in a structured way that promotes accountability and efficiency.

How it works

1. Contractors get a dedicated workspace where they can see only the site data relevant to their work.
2. Work zones are marked and published, allowing teams to define where and when they’ll work before submitting for approval.
3. Logistics managers coordinate centrally, reviewing and refining work zones before finalising site plans.
4. Updated work zones are shared with only the relevant teams, keeping the focus on what matters.

Why this matters

A more structured approach to interface management means fewer clashes, more efficient coordination, and a safer working environment. Workspaces provide a clear and efficient way for teams to collaborate without stepping on each other’s toes.

By giving contractors ownership over their planning while keeping logistics managers in control of the bigger picture, projects run more smoothly. Teams can make better decisions, stay aligned, and focus on execution rather than firefighting unexpected issues.

Real-world impact: What our customers are saying

One of our largest customers—currently in the construction phase of their project—has been working with us to shape this feature from the ground up. With over seventy subcontractors and site teams, their biggest challenge has been managing information overload while ensuring seamless coordination across work zones.

Their plan is to create dedicated workspaces for subcontractors while giving logistics managers a centralised view. By doing so, they can keep teams aligned while balancing the workload across the project, ensuring that no one is overwhelmed by excessive information.

Final thoughts

Interface management has long been a frustrating, manual process in large-scale construction. But with Workspaces, teams can now work smarter—reducing clashes, improving coordination, and making construction sites safer and more efficient.